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Administrative Assistant I - (10 month position)


Job Search Status:  Currently Accepting Resumes
 
 

Minimum Pay Rate:  $11.00/hour
Works Hours: Full Time - 10 month position/ 35 hours per week (9am-5pm M-F)

GENERAL DESCRIPTION:

Under the direct supervision of the Chairpersons of the History and Political Science departments, this position provides direct administrative and secretarial support for directly the History and Political Science Departments and indirectly the Departments of English and Communication on a needed basis. In addition to typing, filing and scheduling, performs duties such as financial record keeping, coordination of meetings and conferences, obtaining supplies, coordinating direct mailings, marketing, and working on special projects. Also, answers non-routine correspondence and assembles highly confidential and sensitive information. Deals with external callers and visitors as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize and organize diversified workload, recommends changes in office practices or procedures.

Essential Functions:

  • Represents the department and assists callers and visitors, and answers customer questions.
  • Provides in-depth information about departmental services, programs, and policies.
  • Schedules meetings and appointments. Makes room reservations, arranges catering, and coordinates logistics.
  • Plans conferences and events including logistical arrangements, registrations, catering, etc.
  • Makes travel reservations.
  • Processes travel requests and follows up with reconciliation of travel charges and receipts.
  • Maintains files and databases for programs, and other records.
  • Gathers and compiles information for reports.
  • Tracks and reconciles budgets for a variety of accounts. Understands account structure & policies regarding payments and charges.
  • Performs a variety of business functions, such as purchasing of supplies, tracking and reconciliation of accounts.
  • Performs ad hoc research projects as requested.
  • Maintains and oversees departmental internship documentation and database. Maintains hallway bulletin board and distributes information to students and faculty.
  • Composes and word processes correspondence such as letters and memos, reports and other documents. Documents may include sensitive and confidential information.
  • Edits documents and reports, finalizes formats and arranges for printing of materials.

Job Application

  1. Complete the Application

  2. Send cover letter and résumé to resume@msmary.edu or mail to:

Department of Human Resources
Administrative Assistant I (10 mos) Search
16300 Old Emmitsburg Road, Emmitsburg MD 21727

Questions

Please email hrinfo@msmary.edu if you have questions.


Mount St. Mary's University is a dynamic, catholic, Liberal Arts University with over 2,000 undergraduate and graduate students. As a Catholic university, Mount St. Mary’s graduates ethical leaders who are inspired by a passion for learning and lead lives of significance in service to God and others. The University has a strong institutional commitment to excellence through diversity in its educational programs and employment practices; we actively seek and welcome applications from candidates with exceptional qualifications, particularly those with demonstrable commitments to a more inclusive society and world.

EOE.

 
16300 Old Emmitsburg Road | Emmitsburg, MD 21727
Map & Directions | admissions@msmary.edu | 301-447-6122
Frederick Campus | 5350 Spectrum Drive | Frederick, MD 21703
Map & Directions | inquiry@msmary.edu | 301-682-8315